Guidance for checking identity of DBS applicant
What is my role as an identity checker for a DBS application?
By signing the statement at Section W of the DBS Application form, you are confirming that you have established the true identity of the applicant, by examining a range of documents as set out in the DBS guidance, and verified the information provided by the applicant in sections A and B, and by completing the verification check boxes.
What documents do I need to examine?
The DBS specifies which documents must be seen in order to verify identity. You will at the very least need to examine valid, current and original documents that:
- Include photographic identity to compare against an applicant’s likeness.
- Confirm an applicant date of birth, current name and current address and cross match this with other information provided.
- Must be in the current name of the applicant and follow guidance where there has been a previous change of name, which the applicant must declare and provide documentary proof.
- Confirm the full 5 year continuous address history.
How do I tell if the identity documents are genuine?
We strongly recommend that you use the DBS website for the latest guidance on ID checking, spotting fraud and a list of currently acceptable documentation. You will need to compare the documentation with the applicant and so will need to meet them face to face. https://www.gov.uk/guidance/documents-the-applicant-must-provide
How do I complete the form as the identity checker?
As the individual examining the original ID documentation you need to complete section W, you will need to also complete the purple boxes titled “registered body use only” to verify the applicant’s details against the identity documents.
Section A: applicant’s details
Verifying A1- 3 – if the name details provided by the applicant are different to their name at birth you must ensure that you see the relevant documentation, e.g. a marriage certificate or deed poll, which validates their name change.
Verifying A14 – the applicant must provide at least one document for you to be able to validate their date of birth.
Verifying A21 – if the applicant has crossed ‘yes’ to A20 to indicate that they have a national insurance number, ask to see the relevant documentation to ensure that the number supplied on the form matches the NI number on the ID document supplied. If seen, then cross the verification box. If not seen, leave blank.
Verifying A23 – if the applicant has crossed ‘yes’ to A22 to indicate that they hold a valid UK diving licence, ensure the driving licence number on the original document matches the information the applicant has supplied on the form. If seen, then cross the verification box. If not seen, leave blank.
Verifying A25 – if the applicant has crossed ‘yes’ to A24 to indicate that they hold a valid passport ensure that the passport number supplied on the application form matches the original passport and check the general quality and condition of the passport. UK Passport validity date must be within 10 years. If seen, then cross the verification box. If not seen, leave blank.
If the applicant does not have the details requested for the documentation they hold then an explanation should be provided as to why these details cannot be given using the additional information box of the DBS continuation sheet and you will need to see acceptable alternatives as ID verification.
For further information on evidence of address that the DBS will accept, please refer to the DBS website.
Verifying section B
You must also verify the applicant’s current address. Place a cross in the verification box in section B to confirm this has been done.
For additional information, for example, additional addresses, that cannot fit on the DBS application form a continuation sheet can be downloaded from the DBS website at https://www.gov.uk/government/publications/dbs-continuation-sheet
It is important to note that you cannot act as an ID verifier for a family member – they should be directed to someone else in the Church in Wales to assist them with their DBS application.